Profit Intelligence for QuickBooks
QuickBooks shows how your jobs did. JobProfitAI shows what to change, and what it’s worth.
It reads your QuickBooks jobs and estimates, compares every finished job with the ones like it, and hands you a ranked list of dollar opportunities: the job type you’re underpricing, the part of your price that’s too thin, the estimate to fix before it goes out.
14 days free. No credit card required.
Will it work with your QuickBooks? Take the 30-second check
- A dollar figure on every recommendation
- Pending estimates checked against your past jobs
- Learns from your own finished jobs
- Shows whether the change worked
Estimate
Estimate 1043 for Alvarez looks $4,260 light, and QuickBooks hasn't emailed it yet
+$4,260
before you send it
If it goes like your last 8 kitchen remodel jobs, it earns 20.9% against your 28% target.
What to do: Open the Estimate Check for the price that reaches your target and which line is thinnest, then update the estimate in QuickBooks.
Strong evidence. Based on 8 finished jobs of this type, 8 with a split estimate.
Pricing
Kitchen remodel jobs are priced below your 28% target
+$40,339
more profit a year
Your 8 finished kitchen remodel jobs from the last 12 months earned 20.9% on $407,200 of work, against your 28% target.
Why: The thin part is labor. On the 8 of these jobs whose estimates split the price, customers paid $162,880 for labor and it cost $156,091, for a margin of 4.2%. Subcontracted work earned 20.0%, materials earned 38.0%.
What to do: Raise the labor line on your kitchen remodel estimates by about 25%. That closes the gap on its own; spread across the whole job it's about 10%.
Strong evidence. Based on 8 finished kitchen remodel jobs, 8 of them below target.
Customer
Work for Brightline Builders runs below your 28% target
+$18,344
more profit a year
3 finished jobs for Brightline Builders earned 15.0% on $101,600, against your 28% target.
What to do: Price Brightline Builders' next job about 19% higher, or talk to them about terms. If they won't move, decide whether the volume is worth it.
Some evidence. Based on 3 finished jobs for Brightline Builders, 3 of them below target.
Works with QuickBooks
QuickBooks is your system of record. JobProfitAI is the profit layer on top of it.
Works with QuickBooks Online Plus or Advanced, with no upgrade and nothing new to switch to. JobProfitAI only reads QuickBooks, and you keep working there exactly as you do now.
QuickBooks tells you
- What each job billed and what it spent
- Profit and loss by project
- On Advanced, construction reports too: budget against actual, change orders, WIP, and flags when a project's costs run over
JobProfitAI tells you
- What to change on your pricing, ranked by what it's worth in dollars
- Which job types, customers and job sizes don't hit your margin, and by how much
- Whether labor, materials, subs or equipment is the thin part of your price
- Whether a pending estimate is priced high enough, before you send it
- Whether the change you made is working, on the jobs that follow it
The problem
Knowing a job lost money doesn't tell you what to charge for the next one.
Your books are a faithful record of money in and money out. But the questions that decide whether next year is more profitable are still yours to answer, usually with a spreadsheet you never get round to building.
- Which kind of work actually pays, and which doesn't?
- Is this estimate priced high enough to hit my margin?
- Is it labor, materials or subs where my price runs thin?
- Which customers and job sizes cost me money?
- What is each fix worth, in dollars?
- Did the price change I made actually work?
JobProfitAI answers them from your own jobs, with a dollar figure on each.
What you get
Not another report. A list of what to change, and what it's worth.
Revenue, costs and contract values come straight from your QuickBooks company. What QuickBooks can't tell us you add once: the type of each job (we suggest it for you to confirm), which jobs are finished, and a cost budget for open jobs.
Profit Opportunity Feed
A ranked list of what to change, each with a dollar value, the jobs behind it, how sure we are, and exactly what to do.
Estimate Check
Every pending QuickBooks estimate, checked against what your own similar jobs actually cost. Catch a thin price before the customer sees it.
Pricing by part of the job
See whether labor, materials, subs or equipment is where your price runs thin, and how much to add to it.
Your job types
Compare kitchens with kitchens and roofs with roofs. Use ours, rename them, or add your own, each with its own target margin.
Results you can see
Tell JobProfitAI you're making a change and it measures it: the margin before, the margin on the jobs that follow, and the dollars it made.
Weekly Profit Brief
Leads with the money: new margin risk on open jobs, estimates to fix, and your biggest opportunity. Then what changed.
Money you're owed
Work done but not billed yet, costs past the estimate that may be change orders nobody billed, and unpaid invoices by age. One page, by job.
Bank-ready WIP report
The over and under billing schedule banks and bonding companies ask for, with totals and last year's finished contracts. Print it or save it as a PDF.
Margin by job type, month by month
See whether a price change is showing up in the jobs that finish, and catch a type of work that's starting to slip.
Built on the basics, done properly: profit by job with labor at the cost rates in your QuickBooks time entries, plus the labor burden you set in Settings when those rates don’t already include it; email alerts after the nightly sync when an open job goes more than 10% over its estimate; and a Data Health page that shows what’s missing from your books before you trust a number. Jobs come from QuickBooks Projects, customers or Classes.
How it works
Connect in about two minutes. See what to change the same day.
Connect QuickBooks
Through Intuit's own login. JobProfitAI only reads your books; you never give it your QuickBooks password.
Fill in what QuickBooks can't
Tell us the margin you aim for, mark the jobs that are finished (one click for jobs idle 90 days), and confirm the job type we suggest for each.
See what to change
Your opportunities, ranked by dollars: underpriced work, thin parts of your price, customers and job sizes that don't pay, open jobs going wrong.
Check estimates, track results
Check each pending estimate before it goes out, and track the changes you make to see what they're worth on the next jobs.
Specific enough to act on
Not “margins are down.”
Which part of which price, and by how much.
A report tells you kitchens came in at 21%. JobProfitAI tells you it's the labor: it cost nearly everything customers paid for it. Then it tells you how much to add to the labor on your next kitchen estimate, and what that's worth over a year.
Every figure shows its working
Each opportunity says how the dollar figure was worked out and names the jobs behind it, so you can check the reasoning rather than take it on faith.
Numbers come from your data, not the AI
Every dollar amount, percentage and confidence level is calculated from your QuickBooks data and your target. AI writes advisor notes around them and never changes one.
It says how sure it is, and why
A pattern across eight jobs is stated more firmly than one across three, in plain words. Gaps in your data are stated, not filled in.
Pricing
Kitchen remodel jobs are priced below your 28% target
+$40,339
more profit a year
Your 8 finished kitchen remodel jobs from the last 12 months earned 20.9% on $407,200 of work, against your 28% target.
Why: The thin part is labor. On the 8 of these jobs whose estimates split the price, customers paid $162,880 for labor and it cost $156,091, for a margin of 4.2%. Subcontracted work earned 20.0%, materials earned 38.0%.
What to do: Raise the labor line on your kitchen remodel estimates by about 25%. That closes the gap on its own; spread across the whole job it's about 10%.
Strong evidence. Based on 8 finished kitchen remodel jobs, 8 of them below target.
| Part of the job | Customers paid | It cost | Margin |
|---|---|---|---|
| labor | $162,880 | $156,091 | 4.2% |
| subcontracted work | $81,440 | $65,152 | 20.0% |
| materials | $162,880 | $100,985 | 38.0% |
What customers paid for each part comes from how your QuickBooks estimates split the price, applied to what you actually invoiced. What it cost comes from the bills, expenses and timesheets tagged to each job.
Kitchen remodel · Not emailed from QuickBooks yet
Estimate 1043 for Alvarez
Quoted $43,000 before tax
$4,260 light
price at target $47,260
If this job goes like your past ones, it costs about $34,027 and earns 20.9%. Reaching your 28% target takes about $47,260, $4,260 more than quoted. The labor line is the thinnest: about $6,893 under what labor usually costs on these jobs at your target.
| Part of the job | You’re charging | Usual share of cost | Price at target |
|---|---|---|---|
| labor | $16,000 | 48% | $22,893 |
| materials | $19,000 | 31% | $14,811 |
| subcontracted work | $8,000 | 20% | $9,556 |
Strong evidence. Based on 8 finished jobs of this type, 8 with a split estimate. Target 28%.
Estimate Check
Check the price before the customer sees it
Every pending estimate in QuickBooks is checked against what your own finished jobs of the same type actually cost for each dollar you charged. If the price won't reach your target margin, you see it, with the price that would.
- Picks up new estimates on the next sync, and says which QuickBooks hasn't emailed yet
- Costs the quantities on the estimate: hours at your real labor cost, items at their QuickBooks cost
- Shows which line is thin when your estimates list labor, materials and subs separately
- Uses your finished jobs, not an industry average
- Read-only: you change the estimate in QuickBooks as you always do
Results
Know whether the change paid off
When you act on an opportunity, press one button. JobProfitAI records where you started, then compares the jobs you set up in QuickBooks from that day on as they finish. Before, after, and the gross profit the change made, measured on your own jobs.
Roofing · since Oct 1, 2025
Raise prices on roofing jobs by about 10%. On the same work, that reaches your 28% target.
5 finished jobs set up since then earned 29.0%, against 21.0% before. That's $8,192 more gross profit than the old margin would have made.
JobProfitAI <noreply@jobprofitai.com>
Example Builders: $10,200 of new margin risk since your last brief
JobProfitAI found $10,200 of new margin risk on your open jobs since the last brief.
- Kitchen remodel jobs are priced below your 28% target ($40,339 more profit a year)
- Work for Brightline Builders runs below your 28% target ($18,344 more profit a year)
- Harborview Roof Replacement has spent 14% more than its estimate ($10,200 over estimate so far)
What changed since the brief for the week of Aug 24, 2026
- Harborview Roof Replacement: $6,800 in new costs. Margin 24.0% to 17.2%. Now 14% over its estimate.
- Westgate Kitchen: Marked completed. Finished at 20.8% margin.
The summary
Harborview Roof Replacement is the one to look at. It is now $10,200 over its $72,600 estimate with the job still open. It is still profitable, at 17.2% margin, so this is an overrun to watch, not a loss.
Cedar Ln. Deck Rebuild has $9,547 of work done that hasn’t been billed yet, so the next invoice is worth sending.
Weekly Profit Brief
The money first, every week, without logging in
Once a week, at a day and time you choose, JobProfitAI emails the headline: new margin risk on your open jobs since last week, estimates priced below target, and your biggest opportunities. Then what changed on each job, and a short written summary.
- When there's $500 or more of new risk, or an estimate to fix, the subject line says so
- Sent on the day and hour you pick, in your timezone
- Goes to up to 10 people: you, your PM, your bookkeeper
- If your data is too incomplete to say anything reliable, it tells you that instead of guessing
For accountants & bookkeepers
Help your contractor clients understand their profitability.
You already have their QuickBooks data. JobProfitAI turns it into the pricing conversation your contractor clients keep asking you for: what to charge, where the money leaks, and what each fix is worth, without building a spreadsheet for each one.
On the Firm plan, every client is in one login with a portfolio view of all of them, and each client can have a view-only login to their own company. It’s $79 per client company a month, 4 minimum. With 2 or 3 clients, Profit Intelligence Pro covers them for less, with the same portfolio view but no client logins. Or refer clients who pay for themselves through the Partner Program and earn recurring commission.
Referring a client never gives you access to their financial data. That always requires their explicit permission.
30-second check
Will this work with my QuickBooks?
Six quick questions and a straight answer, with the plan that fits. Better to know before you sign up than after.
1.Which QuickBooks do you use?
2.How do you keep each job separate in QuickBooks?
3.When you enter bills, expenses and checks for a job's materials and subs, do you pick the job on them?
4.How does your crew's time get into QuickBooks?
5.How many jobs do you usually have open at once?
6.How many QuickBooks companies (separate sets of books) will you connect? Bookkeepers: one for each contractor client.
Tap an answer to each question to see your result.
Pricing
Three plans. Every one finds the money.
Every plan includes the Profit Opportunity Feed, the Estimate Check and results tracking. Up to 100 jobs open at once and one company: Profit Intelligence. More than 100, or 2 to 3 companies (a bookkeeper with 2 or 3 clients included): Pro, which adds forecasts for jobs in progress and benchmarking against similar jobs. Bookkeepers with 4 or more client companies have the Firm plan, priced per client company. Fix one underpriced job type and it can pay for itself.
Profit Intelligence
Contractors who want to know where their pricing leaks money and what to fix first.
14 days free. No credit card required.
- 1 QuickBooks Online company
- Up to 100 active jobs
- Jobs from QuickBooks Projects, customers or Classes
- 3 team logins for your office manager, PMs or bookkeeper
- Profit Opportunity Feed: what to change, ranked by what it's worth
- Pricing gaps by job type, customer, job size and part of the job (labor, materials, subs)
- Estimate Check: pending QuickBooks estimates checked against your own finished jobs
- Estimates costed from their quantities: hours at your real labor cost, items at their QuickBooks cost
- Track a pricing change and see its result on the jobs that follow
- Your own job types, with suggestions from job names, estimates and AI
- Job profitability dashboard
- Revenue, cost, gross profit and margin by job
- Labor at the cost rate on each QuickBooks time entry, plus the labor burden you set in Settings when that rate doesn't already include it
- Cost breakdown by category (labor, materials, subs, equipment)
- Estimate vs. actual comparison
- Check any job against QuickBooks' own numbers in one click
- WIP report: over and under billing by job, with CSV export
- Bank-ready WIP schedule for your bank or bonding company, to print or save as PDF
- Money you're owed: work done but not billed, possible change orders and unpaid invoices
- Margin leak detection, with email alerts after the nightly sync when an open job goes more than 10% over its estimate or gets well ahead of its billing
- Jobs-below-target-margin tracking
- Profit leakage breakdown per job
- Historical profitability trends
- Margin by job type, month by month
- AI advisor notes on your opportunities (the figures are calculated, never written by AI)
- Data Health checks on your QuickBooks data
- Weekly Profit Brief by email, leading with new margin risk and estimates to fix
- Email support
Profit Intelligence Pro
Larger or growing contractors who need more scale and forward-looking analysis.
14 days free. No credit card required.
- Everything in Profit Intelligence
- Up to 3 QuickBooks Online companies
- Unlimited active jobs
- 10 team logins
- Forecast at completion on in-progress jobs, with an alert and an opportunity when one heads below target
- Benchmarking: each job's costs against your similar finished jobs
- Priority support
Questions
Frequently asked questions
Does JobProfitAI replace QuickBooks?
QuickBooks already shows project profitability. What does this add?
How are the dollar figures worked out?
How does JobProfitAI connect to QuickBooks?
Do I need to change the way I use QuickBooks?
Is there a free trial?
Is a credit card required?
What happens after my trial?
Can my accountant use JobProfitAI?
How secure is my financial data?
Can I cancel anytime?
Stop wondering where your profit went.
Connect QuickBooks and see which jobs are actually making you money.
14 days free. No credit card required.