Profit Intelligence for QuickBooks
Know which jobs are making you money, and which ones are costing you.
JobProfitAI turns your QuickBooks data into clear job profitability, margin insights, profit alerts, and actionable recommendations, so you can catch profit leaks before they become expensive.
14 days free. No credit card required.
- Connect QuickBooks
- Understand profitability
- Receive actionable insights
- No complicated spreadsheets
Needs Your Attention
| Job | Issue | Financial Impact | Severity | Evidence |
|---|---|---|---|---|
| Harborview Roof Replacement | Actual costs are 14% over the estimate | $10,200 | high | Strong evidence |
| Cedar Ln. Deck Rebuild | Margin has declined over the last several weekly briefs | $14,900 | high | Some evidence |
| Riverside HVAC Retrofit | Labor cost is unusually high vs. similar completed jobs | $9,260 | medium | Some evidence |
| Oakfield Warehouse Fit-Out | Margin is 6.2 points below your 28% target | $12,860 | medium | Strong evidence |
The problem
QuickBooks records what happened. It doesn't tell you what it means.
Your accounting system is a faithful record of money in and money out. But at the end of a month, you're still the one left answering the questions that actually decide whether the business makes money.
- Which jobs are actually profitable?
- Which jobs are below the margin we expected?
- Where did costs run over?
- Are margins improving or getting worse?
- What needs attention right now?
- What should I change on future jobs?
JobProfitAI turns accounting data into profit intelligence.
What you get
Profit intelligence, not another dashboard to check
Revenue and costs come straight from your QuickBooks company. Three things QuickBooks has no field for are set here instead: a job type, your internal cost estimate, and whether a job is finished. No spreadsheets to maintain.
Job Profitability
See revenue, costs, gross profit, and margin by job, with the cost breakdown behind every number.
Margin Leak Detection
Quickly identify jobs where costs or profitability are moving in the wrong direction, with the dollar impact attached.
Profit Intelligence
Turn financial results into understandable observations and next actions, each traceable back to the jobs behind it.
Weekly Profit Brief
Automatically receive the most important profitability insights rather than constantly checking reports.
Historical Trends
Understand how margins and profitability are changing over time, by month or by quarter.
Data Health
See exactly what's missing before you trust a number. Untagged costs, jobs with no estimate on file, time entries with no rate. Instead of numbers that quietly guess.
How it works
Connect in about two minutes, then fill in what QuickBooks can't tell us
Connect QuickBooks
Securely connect your QuickBooks Online account through Intuit's own login. You never give JobProfitAI your QuickBooks password.
JobProfitAI analyzes the numbers
Your jobs, revenue, costs and accounting history are turned into understandable profitability intelligence. Job by job.
Add a job type and a cost estimate
QuickBooks has no field for either, so they're entered here. We suggest the job type from the job name. This is what powers budget variance, forecasting and cross-job comparison.
Know where profit is being made and lost
See what deserves your attention right now, and what actions may improve profitability on the work ahead.
Not just another report
Know what happened. Understand why.
Know what to do next.
A report tells you a job came in 14% over. That's the easy part. The value is in knowing it's a pattern across your roofing work, what it has cost you so far, and what to change before you quote the next one.
Every finding is traceable
Each insight names the specific jobs behind it, so you can check the reasoning rather than take it on faith.
Numbers come from your data, not the AI
Every dollar amount, percentage and confidence level on a Profit Insight is calculated by the application and shown as calculated. The AI writes the explanation around them.
Gaps are stated, not filled in
When a job has no estimate on file, JobProfitAI says so instead of inventing a baseline to compare against.
Roofing jobs are coming in over estimate by an average of 14%
Strong evidence- Evidence
- Across 6 completed roofing jobs, actual cost exceeded the estimate on 5 of them, by an average of 14%. Material cost accounts for most of the gap.
- Financial impact
- $47,300 of margin across those jobs
- Recommended action
- Review how material quantities are estimated on roofing work before quoting the next one, and check current supplier pricing against the figures your estimates assume.
Every insight traces back to the specific jobs behind it. Dollar amounts and confidence levels are calculated from your QuickBooks data, not written by the AI.
JobProfitAI <noreply@jobprofitai.com>
Weekly Profit Brief, week of Mar 10
What changed since the brief for the week of Mar 3
- Harborview Roof Replacement: $6,800 in new costs. Margin 24.0% to 17.2%. Now 14% over its estimate.
- Maple St. Kitchen Remodel: Marked completed. Finished at 31.4% margin.
- Oak Ave Bath: New job, $18,200 billed and $4,650 in costs so far.
Harborview Roof Replacement is the one to look at. It is now $10,200 over its $72,600 estimate with the job still open. It is still profitable, at 17.2% margin, so this is an overrun to watch, not a loss.
Two jobs still have no cost estimate on file, so they’re left out of the over-budget numbers rather than guessed at.
Weekly Profit Brief
Your most important profit insights, delivered automatically
You shouldn't have to remember to go looking for problems. Once a week, at a day and time you choose, JobProfitAI emails what changed since the last brief: new costs and billing on each job, jobs that just went over their estimate, margins that moved. A short written summary follows, leading with the job that most needs a look.
- Sent on the day and hour you pick, in your timezone
- Goes to you, your PM, your bookkeeper, as many recipients as you want
- Leads with the most consequential thing, not an even summary of everything
- If your data is too incomplete to say anything reliable, it tells you that instead of guessing
For accountants & bookkeepers
Help your contractor clients understand their profitability.
You already have their QuickBooks data. JobProfitAI turns it into the job-level profitability conversation your contractor clients keep asking you for, without building a spreadsheet for each one. Firms working with several contractors can join the JobProfitAI Partner Program and earn recurring commission.
Referring a client never gives you access to their financial data. That always requires their explicit permission.
Pricing
Two plans. Both include the intelligence.
Find one costly margin problem and JobProfitAI can pay for itself. Every plan includes the insights and recommendations. The higher tier adds scale and deeper analysis on top; it doesn't unlock the core promise.
Profit Intelligence
Contractors who want ongoing visibility into where they're making and losing money.
14 days free. No credit card required.
- 1 QuickBooks Online company
- Up to 100 active jobs
- Job profitability dashboard
- Revenue, cost, gross profit and margin by job
- Cost breakdown by category (labor, materials, subs, equipment)
- Estimate vs. actual comparison
- Margin leak detection and cost-overrun alerts
- Jobs-below-target-margin tracking
- Profit leakage breakdown per job
- Historical profitability trends
- AI-generated profit insights with recommended actions
- Data Health checks on your QuickBooks data
- Weekly Profit Brief by email
- Email support
Profit Intelligence Pro
Larger or growing contractors who need more scale and forward-looking analysis.
14 days free. No credit card required.
- Everything in Profit Intelligence
- Up to 3 QuickBooks Online companies
- Unlimited active jobs
- Forecast at completion on in-progress jobs
- Cross-job benchmarking and pattern analysis
- Company-wide profit opportunity findings
- Priority support
Questions
Frequently asked questions
Does JobProfitAI replace QuickBooks?
How does JobProfitAI connect to QuickBooks?
Do I need to change the way I use QuickBooks?
Is there a free trial?
Is a credit card required?
What happens after my trial?
Can my accountant use JobProfitAI?
How secure is my financial data?
Can I cancel anytime?
Stop wondering where your profit went.
Connect QuickBooks and see which jobs are actually making you money.
14 days free. No credit card required.